Please share the following information with your representatives.  If you are planning to ship any materials to the conference, please pay special attention to the section headed “Shipping to the Venue.”

Exhibitors will receive their badges at check-in.  Please make sure that we have all of the names for your representatives that will be at your booth.

Booth assignments will be given during exhibitor check-in (either Wednesday, May 10th a from 3:00-8:00pm or Thursday, May 11th 2023, beginning at 7:00am.

Booths are 6ft X 2ft with approximately 3 feet behind the table. Please plan your exhibit to accommodate these dimensions.

Exhibitors may bring their own flat tablecloths if they do not want to use the Marriott’s fitted tablecloths. Exhibitors must bring their own pipe and draping.

Set-up times: Wednesday, May 10 2023 from 3:00-8:00pm or Thursday, May 11, 2023, beginning at 7:00am. (Please note: Conference doors open at 8:00am.)

A single outlet will be available at each booth. If you need more outlets, please bring your own power strip.

The venue has a glass ceiling, which can admit bright light at midday. The temperature in the exhibit area can vary widely during the day. Exhibitors may want to consider dressing lightly or wearing layers.

Buffet lunch will be available to vendors during the keynote speech in the atrium where the breakfast set up was in the morning. Only 1 lunch is included per booth, so please be sure to order extra lunches for any additional staff you plan to have at your booth. Each member of booth staff will be required to present their own lunch voucher at the buffet line before being served. Lunch vouchers you order will be in your exhibitor packet.

Exhibitors are encouraged to have their own raffles. We have included two copies of a raffle winner form for your exhibitor packet.

Please select your winner by 2:15pm and bring your completed winner form to the Exhibitor Information Table (where you checked in for the conference).

Exhibitors are responsible for awarding raffle prizes to their winners.  The Conference Committee cannot be responsible for getting your prizes to your winner.  Please plan accordingly.

Two security guards will be on duty Wednesday evening into Thursday morning. However, exhibitors should use their discretion about leaving valuable merchandise and equipment at their booth overnight.

Boxes may be shipped to the Melville Marriott to arrive up to three days before the conference.

Please label boxes with your company name and “Long Island Library Conference.”

The mailing address for the Melville Marriott is 1350 Walt Whitman Rd, Melville, NY 11747.
The phone number for the Melville Marriott is (800) 228-9290.

A Wi-Fi access code is included in the booth registration.

Please email to have any other questions or concerns answered.